Store Room Manager

Company: University of California Los Angeles
Location: Whittier
Posted on: May 14, 2022

Job Description:

Requisition Number: - 36005

Job Title: - PROCUREMENT ANL 3

Working Title: - Store Room Manager

Salary: - $4,600 - $11,183 monthly

Job Type: - Career

Department Name: - 1360-DENTAL CLINIC

Department Website URL: - https://dentistry.ucla.edu/

Job Summary Statement: - Manager reports to Associate Dean for Clinical Dental Sciences. Incumbent is responsible for day-to-day operations of the School of Dentistry's Dental Storeroom.

Responsibilities include: prepare, process and place all purchase orders for the Dental Storeroom in excess of over $1M annually; manage in-house stock inventory (currently 350k) and budget; Granted authority to make purchases utilizing most effective purchase methodology. Generate and analyze a variety of detailed reports; resolve and interpret accounting related matters to ensure vendor accounts remain in good standing; Works on complex procurement assignments. Financial management responsibilities include budget analysis; identify current market price fluctuations and conditions that affect product pricing and research lower cost alternative products; review forecast of open orders to ensure timely delivery of purchased items; track and resolve backordered products to ensure minimal disruption to the operations of clinic units; provide monthly recharge expenditures report to accounting office; solely manage Inventory Program & in house Online Ordering System, customization, updates and supporting hardware equipment, communicate with vendors; develop procedures, policies and directives in accordance with daily department operations; purchase a variety of dental materials for approximately 75 Full Accounting Units utilizing the campus on line system. Responsible for inventory control and supply utilization and dispensing.

Percentage of Time: - 100

Shift Start: - 8:00 am

Shift End: - 5:00 pm

Qualifications for Position

22 Records

QualificationsRequired/Preferred

- Ability to work independently and multi task with minimal supervision and to use initiative in problem solving under changes in priorities and deadlines. - Required

- Ability to match users' needs with vendors' products and make recommendations. - Preferred

- Working knowledge of inventory control. Ability to train others and maintain system independently. - Required

- Ability to organize, compile, analyze and prepare reports related to various product, vendor or usage in an accurate and timely manner. - Preferred

- Working knowledge of large commodity purchases of dental supplies, including sterilization, laboratory and clinical materials. - Preferred

- Ability to solicit price discounts and terms, using ethical and recognized principles of Campus Purchasing management. - Preferred

- Ability to use and train others with Barcode scanning system and supporting hardware. - Required

- Skill in purchasing large commodities, maintaining quality, accuracy and appropriate inventory controls. - Required

- Skill in adding, subtracting, multiplying and dividing whole numbers, fractions, decimals, computing ratios, rates and percentages to extend and calculate pricing. - Required

- Demonstrated interpersonal skills to work diplomatically and effectively with a diverse clientele including Administrators, Faculty, Staff, and Students in individual, small group and committee settings. - Required

- Knowledge of appropriate accounting and business principles as it relates to purchasing and dispensing of storeroom items. - Required

- Skill in using appropriate vocabulary and grammar to convey information to individuals at various organizational levels. - Required

- Skill in interpreting and implementing policies and procedures and ability to set work area policies. - Required

- Ability to organize and maintain comprehensive filing system of vendor product information, technical data, catalogues, pricing, etc. as a means of resource material for all faculty and staff. - Required

- Demonstrated skill to produce, analyze and interpret various reports from the Inventory Control Program, University online system, and Online vendor databases. - Preferred

- Skill in creating and maintaining reports of purchases, monthly budget, credits, monthly recharges and related expenses of dental, office and copy supplies. - Required

- Working knowledge of Departmental and University purchasing and accounting policies. - Preferred

- Demonstrated computer skills (PC platform) and knowledge of Windows, MS Office, Inventory Programs, Database programs, Fax programs, and Email and Internet online ordering procedures. - Required

- Skill in supervising staff including organizing work flow to accomplish established objectives, delegating responsibility, training, evaluation subordinate effectiveness, and administering necessary discipline. - Required

- Demonstrated skill in prioritizing assignments to complete work in a timely and efficiently manner; skill in following through on assignments. - Required

- 5 years purchasing experience recommended. - Preferred

- Ability to generate trust and maintain discretion and diplomacy. - Required

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Additional Posting Information

Bargaining Unit: - 99-Policy Covered

Application Deadline: - 05-31-2022

External Posting Date: -

Quicklink To Posting: - hr.mycareer.ucla.edu/applicants/Central?quickFind=83666

Special Instructions: - Must have purchasing experience-Preferred

The target salary range for this position is between the posted minimum and $5,000.

Contact information: -

Number of Positions: -

Special Employment Designations/ Requirements Per UC Policy

Conflict of Interest: - N/A

Critical: - Continued employment contingent upon completion of satisfactory background investigation.

Driving Record: - N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information - No Response

CANRA:

Is this position designated as a mandatory reporter under CANRA? - Yes - Please have the employee sign the "Statement Acknowledging Requirement to Report Child Abuse".

Other Special Employment Requirements: -

Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures. -

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Keywords: University of California Los Angeles, Whittier , Store Room Manager, Executive , Whittier, California